Colts and Fillies Membership Form

Our Colts and Fillies membership form reflects the latest GDPR compliance as well as ensuring we are comprehensive in collecting the necessary information required to maximise U18 Members' welfare and enjoyment of East Grinstead Hockey Club.  We strongly encourage parents to add the following email addresses to email software address books to ensure our communications do not end up in your SPAM folders:

academy@eghockey.co.uk and member.admin@eghockey.co.uk.

East Grinstead Hockey Club requires completed Colts and Fillies Membership forms for all Colts and Fillies (boys and girls) under the age of 18(School Years 8, 9, 10, 11, 12 and 13). All details will be kept in a secure database with access restricted to authorised club officers only. It is important to ensure that the email addresses and mobile numbers given below are those which are regularly checked as these are our primary means of communicating with club members. As with all volunteer amateur Sports Clubs, we rely heavily on the support of local sponsors to help us operate the club and to invest strategically in infrastructure and services. As a result, we will, from time to time, include sponsor information in our Club Newsletters which are emailed to the membership. All Club Members are automatically subscribed to these newsletters to enable us to circulate important that communications information.

SECTION 1: Parent Information





SECTION 2: Colt / Filly Member Information

EGHC requires information relating to the Colt or Filly Member's health and related in order to ensure correct duty of care when under the supervision of Club Officials and Volunteers.  In addition we request certain other pieces of information:

In cases where parents do not consent to first aid being administered, the parent will be expected to be by the pitch during all sessions and matches

EGHC is building close working relationships with a number of schools in the area.  By sharing the number of EGHC members attending each school, we can continue to strengthen these relationships.

Whilst it is not compulsory for information related to ethnicity to be recorded, we explain at the foot of this form that reasons why this information is considered important.





































SECTION 3: Child Protection Information

East Grinstead Hockey Club closely follows the guidelines for Good Practice established by England Hockey. Every Senior Club Captain and Colts Team Manager has a copy of the EGHC Child Protection Policy and England Hockey’s Code of Ethics and Behaviour. Copies are available on request and on the Club’s website. Every Colts Team Manager, or person responsible for supervising Colts, has been through the DBS checking procedure. In light of this the Club REQUIRES the following consent signatures.

  • I agree that I have seen the EGC Privacy Notice and that I am happy to receive, by email, the Grinner which may contain details of occasional relevant Club events as well as training and fixtures information
  • I agree to my child taking part in Club activities and that all reasonable care will be taken of my child whilst on Club premises and that, on training sessions or whilst my child is engaged in a match, then the designated trainer or manager is acting in loco parentis
  • I authorise the designated trainer/manager to approve such medical treatment as is deemed necessary in an emergency on the advice of a qualified medical practitioner, including giving anaesthetic and/or a blood transfusion, but only when every effort has been made to contact myself or a person designated by myself
  • I agree that my child, while attending weekday training sessions at the Club, must sign both in and out with the coaches, and I will be responsible for their safe collection, either by myself or a person designated by myself
  • I agree that I and my child shall be bound by the Parent and Player Codes of Conduct, Ethics and Behaviour, copies of which are displayed on the Colts Notice Board and on the Club’s website
  • I agree that my child’s relevant details may be placed on the “Fixtures Live” database for authorised Club purposes if my child is playing Senior Club hockey during the season
  • I agree that photographs/filming may be taken of my child and used for authorised Club purposes
  • I consent to my child travelling to venues for matches and training by transport provided by the Club which may include travelling in other players’ private cars
  • I agree to indemnify any Club registered manager/coach/adult member against any claim against the member by a third party or any loss to the member, directly or indirectly arising out of any fault of my child
SECTION 4: GDPR

I hereby consent to East Grinstead Hockey Club processing my/my child’s General Personal Data which I have supplied for the purpose of managing membership and coaching my child. I understand that I have the choice not to grant my consent or, once given, to withdraw my consent at any time. I acknowledge that withholding or withdrawing my consent to process this data may restrict the services and activities available to me through East Grinstead Hockey Club and may cause administrative delays. I understand information will be processed in line with East Grinstead Hockey Club's Data Privacy Notice which is available under Documents and Policies on our web site.


I hereby grant explicit consent to East Grinstead Hockey Club to process Special Categories of my/my child's Sensitive / Personal information (that include but are not limited to medical information) which I have supplied for the purpose of managing membership and coaching my child. I understand that I have the choice not to grant my consent or, once given, to withdraw my consent at any time. I acknowledge that withholding or withdrawing my consent to process this data may restrict the services and activities available to me through East Grinstead Hockey Club and may cause administrative delays. I understand information will be processed in line with East Grinstead Hockey Club's Data Privacy Notice. which is available under Documents and Policies on our web site.


NOTE THAT SELECTING "I DO NOT CONSENT" EXCLUDES YOU FROM CLUB EMAIL COMMUNICATIONS INCLUDING NOTIFCATIONS OF MATCHES, COACHING, EVENTS AND RELATED ITEMS WHICH WILL IMPACT ON EGHC'S ABILITY TO NOTIFY YOU IN A TIMELY FASHION AND WILL IMPACT ON YOUR OR YOUR CHILD'S ABILITY TO DERIVE MAXIMUM ENJOYMENT FROM MEMBERSHIP OF EGHC.





SECTION 5: Supplementary Information

Ethnicity & Disability

Sport can and does play a major role in promoting the inclusion of all groups in society. However, inequalities have existed within sport particularly in relation to gender, race and disability. Sport England and England Hockey are committed to promoting and developing sports equity, which is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. By monitoring the profile of people in sports clubs, national governing bodies of sport and Sport England can identify any issues relating to under representation of different groups and can develop strategies to ensure that all people have the opportunity in the future to develop and progress in sport. England Hockey requests this data from clubs as part of the annual affiliation process and completing this data accurately enables the club to give an accurate picture to England Hockey on our membership.