EGHC requires information relating to the Junior Member's health in order to ensure correct duty of care when under the supervision of Club Officials and Volunteers.

In cases where parents do not consent to first aid being administered, the parent will be expected to be by the pitch during all sessions and matches.

EGHC is building close working relationships with a number of schools in the area.  By sharing the number of EGHC members attending each school, we can continue to strengthen these relationships.

Whilst it is not compulsory for information related to ethnicity to be recorded, we explain at the foot of this form that reasons why this information is considered important.

(with whom the child resides)

As part of the club's responsibility to its membership, please give details of at least one person who may be contacted in emergency and act on your behalf if it has not been possible to contact any parent/guardian. 

East Grinstead Hockey Club closely follows the guidelines for Good Practice established by England Hockey. Every Senior Club Captain and Team Manager has a copy of the EGHC Child Protection Policy and England Hockey’s Code of Ethics and Behaviour. Copies are available on request and on the Club’s website. Every Team Manager, or person responsible for supervision, has been through the DBS checking procedure. In light of this the Club REQUIRES the following consent signatures.

• I agree that I have seen the EGHC Privacy Notice and that I am happy to receive, by email, the Grinner which may contain details of occasional relevant Club events as well as training and fixtures information
• I agree to my child taking part in Club activities and that all reasonable care will be taken of my child whilst on Club premises and that, on training sessions or whilst my child is engaged in a match, then the designated trainer or manager is acting in loco parentis
• I authorise the designated trainer/manager to approve such medical treatment as is deemed necessary in an emergency on the advice of a qualified medical practitioner, including giving anaesthetic and/or a blood transfusion, but only when every effort has been made to contact myself or a person designated by myself
• I agree that my child, while attending weekday training sessions at the Club, must sign both in and out with the coaches, and I will be responsible for their safe collection, either by myself or a person designated by myself
• I agree that I and my child shall be bound by the Parent and Player Codes of Conduct, Ethics and Behaviour, copies of which are displayed on the EGHC Notice Board and on the Club’s website
• I agree that my child’s relevant details may be placed on the “Fixtures Live” database for authorised Club purposes if my child is playing Senior Club hockey during the season
• I consent to my child travelling to venues for matches and training by transport provided by the Club which may include travelling in other players’ private cars
• I agree to indemnify any Club registered manager/coach/adult member against any claim against the member by a third party or any loss to the member, directly or indirectly arising out of any fault of my child

Volunteers are crucial to almost every aspect of what we do. We rely on people generously donating their time and skills to help our with the running of our club.

There are so many ways you can get involved as a volunteer, whether it’s helping to coach the juniors, managing a team, umpiring, organising social events or becoming part of the clubs administration team. 

I hereby consent to East Grinstead Hockey Club processing my/my child’s General Personal Data which I have supplied for the purpose of managing membership and coaching my child. I understand that I have the choice not to grant my consent or, once given, to withdraw my consent at any time. I acknowledge that withholding or withdrawing my consent to process this data may restrict the services and activities available to me through East Grinstead Hockey Club and may cause administrative delays. I understand information will be processed in line with East Grinstead Hockey Club's Data Privacy Notice which is available under Documents and Policies on our web site.

I hereby grant explicit consent to East Grinstead Hockey Club to process Special Categories of my/my child's Sensitive / Personal information (that include but are not limited to medical information) which I have supplied for the purpose of managing membership and coaching my child. I understand that I have the choice not to grant my consent or, once given, to withdraw my consent at any time. I acknowledge that withholding or withdrawing my consent to process this data may restrict the services and activities available to me through East Grinstead Hockey Club and may cause administrative delays. I understand information will be processed in line with East Grinstead Hockey Club's Data Privacy Notice. which is available under Documents and Policies on our web site.

NOTE THAT SELECTING "I DO NOT CONSENT FOR GENERAL PERSONAL DATA CONSENT" EXCLUDES YOU FROM CLUB EMAIL COMMUNICATIONS INCLUDING NOTIFCATIONS OF MATCHES, COACHING, EVENTS AND RELATED ITEMS WHICH WILL IMPACT ON EGHC'S ABILITY TO NOTIFY YOU IN A TIMELY FASHION AND WILL IMPACT ON YOUR OR YOUR CHILD'S ABILITY TO DERIVE MAXIMUM ENJOYMENT FROM MEMBERSHIP OF EGHC.

Ethnicity & Disability

Sport can and does play a major role in promoting the inclusion of all groups in society. However, inequalities have existed within sport particularly in relation to gender, race and disability. Sport England and England Hockey are committed to promoting and developing sports equity, which is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. By monitoring the profile of people in sports clubs, national governing bodies of sport and Sport England can identify any issues relating to under representation of different groups and can develop strategies to ensure that all people have the opportunity in the future to develop and progress in sport. England Hockey requests this data from clubs as part of the annual affiliation process and completing this data accurately enables the club to give an accurate picture to England Hockey on our membership.

I confirm that the information on this form is correct